COLLABORATION EXCHANGE FUND

How it works and how to aplly

How?

New call every 4 months

The collaboration exchange fund uses a continuous open call. Every 4 months, proposals are ranked by an international scientific board.

When?

You can submit at any time. Proposals will be collected and ranked at fixed points in time according to the following schedule. Latest possible submission is 15th of January 2024 (with a start date no later than 1st of June).

Deadline for application*Start date workshop/visitsNotification
15th January1st March or later15th February
15th May1st July or later15th June
15th September1st November or later15th October

*anywhere on earth

What to submit?

You should prepare a short proposal, as a single pdf including all appendices (e.g. CV and invitation letter). Maximum length: 5 pages, 11 point, 1″ margins, not including references/appendices. The single pdf document should be less than 10MB and can be submitted using the form following the button below.

Proposal template

  • Title, abstract, keywords, scientific area
  • AI Excellence (max 4 pages)
    • Introduction: Significance of proposed research and prior work.
    • Methods: For research visits, detail the technical approach you have in mind.
    • Expected Results: Please include milestones with timeline estimates. This could include datasets, code release, tech reports, publications, presentations,…
  • Impact: How will the visit impact you (e.g. your career) or the scientific community?
  • Execution: Motivate your choice of host lab, visit duration, and starting date.
  • Funds needed: Requested amount. Provide estimates of your main expenses. This calculation should be based on your own organisation’s policy for travel expenses and per diem allowances.
  • Additional information: Is there anything else that we should know about you (e.g. personal information), the host, or the proposed research?
  • Appendices:
    • your Curriculum Vitae (CV),
    • an invitation letter from your host stating that they will host you during the indicated period,
    • a letter of support from your own organisation’s main TAILOR scientist (the name of that person can be found on the Partner page). The letter of support should clearly state that your own organisation will pay the costs related to the research visit using additional funding provided by the TAILOR collaboration exchange fund as a budget transfer between partners.

What’s important?

Proposals will be evaluated on the following points, using the respective weigths.

  • AI Excellence (25%). How does the visit contribute to Trustworthy AI?
  • Scientific track record (25%). Your prior achievements, taking into account age and personal situation.
  • Scientific step-up (25%). How does the visit help you grow professionally and establish a worldwide reputation?
  • Suitability of the host (12.5%). Is the host lab appropriate? Is it the best place to do the proposed research?
  • Suitability of the visit length (12.5%). Is the visit length appropriate and realistic, also taking into account your personal and family situation? If you plan to separate the research visit into multiple visits, clearly explain why this is necessary. This could either be for scientific or personal reasons (e.g. family commitments).

During submission, we ask you to choose at least three preferred evaluator for your proposal from the scientific board. The actual reviewers may be different as we aim to evenly distribute the evaluation load.

How much?

We can support visits with up to 15.000 EUR per proposal. We aim to support 20 visits over 2 years. The fund only covers travel, housing, and subsistence.

Practical organization

The support is offered as a budget transfer from the lead partner (LiU) to the sending organisation (the PhD-students home organisation) based on a cost estimate submitted beforehand. All costs related to the exchange must be paid directly by the sending organisation and declared to the EC as part of the regular reporting towards the EC.

The budget transfer will be effective after the submission of a scientific report at the end of the visit.